How to Prepare Your Business for Relocation

February 24th, 2023

When you decide to relocate your business, there’s a lot of work and preparation that you need to do. So knowing how to prepare your business for relocation is vital to making a move as easy as possible.

As trusted commercial movers in Lynchburg, VA, we have plenty of experience with business relocation processes. When you move your business to a new location, there are specific steps you can take to make a move happen smoothly. 

Tips for Preparing Your Business for Relocation

With our extensive background in helping people complete residential and commercial moves, Collegiate Movers has compiled a list of tips for moving your business. Here’s a checklist to help you prepare your business for relocation.

Find a New Office Location

The first step to preparing your business for relocation is to find a new office location. Assuming your business isn’t based at a residence, it’s up to you and your human resources department to find a new location. 

You can assign this task to a group of employees by asking them to research a few potential locations. Or, enlist a professional real estate broker to lead your office relocation. 

Consider Location and Ease for Employees

Choosing the right location can help or hurt your business, depending on what type of company you operate. For example, if your company relies on foot traffic from a particular demographic, this should be a priority when moving your business. Also, consider features like ease of access and parking availability for your employees.

Assess Your Moving Budget and Leasing Options

In addition to monthly payments, ensure your company can pay all moving expenses. These costs include moving company, moving supplies, and storage needs. Calculate a moving budget for your business before making a move.

If you plan on renting an office space, consider the lease’s terms and conditions before signing it. You want to be comfortable with your lease’s timeline before signing it. 

Inform Your Employees of the Move

Instead of surprising your employees with news of the move, don’t forget to inform them beforehand. When employees relocate with you, this helps them feel part of the process. Furthermore, it allows them to plan for their futures, especially their own real estate possibilities.

Hire an Experienced and Reputable Moving Company

One of the most critical parts of your business relocation plan is to hire an experienced and reputable moving company. When you prepare your business for relocation, having experienced moving professionals help you will make the task easier. 

Additionally, you’ll know that they will safely transport your furniture and equipment to your new business address. With so many plans in motion, it will help to have confidence in the company moving office furniture and equipment to the new location. 

Purchase Any Necessary Signage, Furniture, and Equipment

Speaking of furniture and equipment, you want to order anything you need for your business relocation ahead of time. This step also includes signage for your company to make setting up in your new location seamless. When you prepare your business for relocation, having these things completed beforehand will save you some errands when you arrive at your new site.

Let Clients Know About Your Move

As you see and speak to your clients, let them know about your upcoming move. This news will protect them from the shock of learning you have moved to a new location later. Additionally, if your company uses social media, these sites may be the ideal place to announce your company’s move. 

Update Your Company’s Information

After you move, remember to update the address on your company’s website and email signatures. In addition, contact the post office to update your business address, so your mail gets forwarded to your new address.

Furthermore, ensure your brochures, business cards, and letterhead get updated with your new business address. When you prepare your business for relocation, it’s common to forget small details regarding your company’s address. However, making these changes will help inform your clients of your location.

Let Collegiate Movers Relocate Your Business!

Let our moving professionals take care of the details if you decide to relocate your business. Whether you want to move across town or across the country, our professional movers have the experience to plan and implement your relocation strategy. 

Collegiate Movers provides moving services for residential and commercial relocation in Virginia. As one of the top local moving companies in Lexington, VA, we can take the hassle out of your relocation. Contact us today for more information!

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